Orient Land Trust
                                   Valley View Hot Springs
                                   Email: info@olt.org

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Orient Land Trust Board of Directors Regular Meeting
Seitz Residence – OLT/Valley View Hot Springs
Saturday, January 14, 2006 – 9 AM

AGENDA

9:00 AM

                I.     Record attendance – Betsy Miller

              II.     Meeting call to order – Barb Tidd – announce Betsy Miller as Secretary; Board sign Written Consent re: same

            III.     Changes to Agenda – Barb Tidd

            IV.     Minutes from Nov. 12, 2005 regular meeting and executive session – Barb Tidd (for decision)

              V.     Questions/comments from guests – Barb Tidd

ED, Officer, and Committee Reports

9:15 AM

            VI.     Executive Director’s report – Neil Seitz (for information only)

9:25 AM

          VII.     Secretary’s report/Correspondence – Betsy Miller (for information only)

9:30 AM

        VIII.     Treasurer’s report – John Eiseman and Chris Miller

a.     Income statement, Balance sheet, Cash flow statement – John (for decision)

b.     Performance charts and statistics – Chris (for information and decision – recommendation that these be part of the regular board meeting financial package - 10 min.)

c.     Notes on generally accepted accounting principles (GAAP) – John (for information only)

d.     Year-end audit recommendation – John (for decision)

10:10 AM

            IX.     Resource Development Committee report – Barb Tidd for Laura O’Leary, Acting Chair (for information only) – NO report

10:10 AM

              X.     New Business

a.     Preservation/protection update – Neil Seitz (for discussion and decision – 10 min.)

BREAK - 10 min.

10:30 AM

Convene Executive Session

b.     Model Code of Ethics and Statement of Values (which encompasses board communication, discussions, and behavior outside of executive session and board meetings) – Doug Bishop (Executive Session for discussion – 30 min.)

c.     Employees’ compensation package – Neil Seitz (Executive Session for discussion and decision - 15 min.)

11:15 AM: Reconvene Regular Meeting

d.     Model Code of Ethics and Statement of Values – Doug Bishop (for decision – 5 min.)

11:20 AM

            XI.     Unfinished business

a.     Property and liability insurance update – Neil Seitz (for information and discussion - 10 min.)

b.     Debt Policy for General Fund (recommendation) – John Eiseman (for decision - 15 min.)

LUNCH BREAK – 1 hour

12:45 PM

c.     Operating Plan – Neil Seitz (for decision - 30 min.)

d.     2006 Budget – Neil Seitz (for decision - 60 min.)

e.     Respect and Responsibility Policy – Neil Seitz (for decision - 15 min.)

f.      Email Communications Policy – Chris Miller (for discussion and decision - 15 min.)

BREAK – 10 min.

2:55 PM

g.     OLT leases – Kate Padilla (for discussion and decision – Kate will provide recommendations for decision via email prior to meeting - 15 min.)

h.     Governance Model – Chris Miller (for discussion and decision – do we need formal policy document re: governance model? – 10 min.)

i.       LTA Standards and Practices (2004 revised) – continuation from 11/12/05 meeting of report from each Board member on OLT’s following of guidelines (for information only – 30 min.)

3:50 PM

           XII.     New Business

a.     Executive Director performance evaluation – framework for performance review - Harold Pratt – (for decision - 10 min.)

b.     Executive Director performance monitoring and evaluation (2006-07), performance evaluation (2005-06); and position description – Barb Tidd (for decision – 10 min.)

c.     Board member self-evaluation – Barb Tidd (for preliminary discussion - 10 min.)

d.     Amend Bylaws Section 3.2(a) regarding Board of Directors Qualifications (to align with strategic plan) – Chris Miller (for decision - 10 min.)

e.     Amend Bylaws Section 3.3(b) Attendance Requirement (to bring in line with LTA standard) – Barb Tidd (for decision – 10 min.)

f.      Board Development Committee and Board Nominating Committee – membership demographics and responsibilities – Barb Tidd (for decision – 15 min.)

g.     Records policy (draft) (LTA Standard 2) – Terry Seitz (for discussion and possible decision - 10 min.)

5:05 PM

        XIII.     Confirm Annual Meeting date – Saturday, March 11, 2006 at 9 AM at the Seitz residence. 

        XIV.     Adjourn regular meeting